Presenter Information

Welcome

Thank you for confirming your commitment to present at our upcoming CSAM-SMCA Scientific Conference. This information is provided to assist you in developing and delivering your presentation. Along with additional information about the conference that you may find helpful.

At any time, we would be happy to provide additional support should you have any questions or challenges.

We look forward to having you join us this October!

Welcome

Thank you for confirming your commitment to present at our upcoming CSAM-SMCA Scientific Conference. This information is provided to assist you in developing and delivering your presentation. Along with additional information about the conference that you may find helpful.

At any time, we would be happy to provide additional support should you have any questions or challenges.

We look forward to having you join us this November!

CSAM Presentor

Speakers for invited presentations are encouraged to prepare presentations lasting about 75% of the time allocated to their session, to ensure there is plenty of time for questions. There will be a moderator who will introduce you, facilitate the question-and-answer session, and ensure the session runs on time. Some invited presentations will be recorded for on demand viewing in the conference app after the conference is finished.

The first slide must include the title of your presentation, all co-authors, and affiliations. In compliance with Continuing Medical Education regulations and standards, authors must include a conflict-of-interest disclosure on the second slide of their presentation.

Below is a link to the presentation guidelines provided by the inhouse AV team (Soundbox). These guidelines will assist you in preparing your PowerPoint presentations to ensure it is perfectly set up and compatible with the equipment on hand.

https://soundboxpro.com/wp-content/uploads/2023/11/Soundbox-Presentation-Guidelines-1.pdf 

Additional notes not listed within the PDF:

  • As a precautionary measure, please have your digital presentation (compatible with Mac or Windows) available on a USB drive or accessible through an online account as a backup plan. As a backup plan, please bring your digital presentation (Mac or Windows-compatible) on a memory stick or have it accessible on an allow time to access an online account to download it if need be to your assigned room well in advance of your session as a backup plan.
  • Ensure ALL assets are embedded. No links or internet based assets at all. All audio, video, pictures, custom fonts, should all be embedded in the presentation to avoid playback issues, internet issues, or formatting problems.
  • Avoid utilizing Canva during in-person presentations. Since Canva relies on web access, any interruption in internet connectivity could pose a problem for accessing the presentation. To mitigate this risk, we recommend downloading and converting any Canva-created presentations (or Google slides) into PowerPoint or PDF formats beforehand.

The deadline for receiving your presentation is November 4, 2024. Once completed, upload your presentation to the provided Google Drive (link coming soon). Access to the drive will commence on October 1, 2024. You can start uploading your presentations at that time.

When naming your file, include the title of your presentation, speaker, and date/time of your presentation.

i.e. CSAM-SMCA Test Presentation – J. Smith – Saturday, Nov. 15

If you have printed materials you would like to distribute, please bring copies with you, as we are unable to print materials for presenters. Presenters can upload files related to their presentation to their profile within the conference app for conference attendees to access during and after the conference.

The presenters in a symposium are encouraged to coordinate their presentations to maximize information presented and minimize overlap or gaps between presentations. The presenters for a symposium can determine the length of each presentation within the symposium to best use the allotted time. Please check the schedule carefully for the time allocated to the symposium—60, 75 or 90 minutes. The lead author or delegate is expected to moderate the symposium. Please remember that each symposium must allocate 25 percent of the session time to questions and answers, as required in CME guidelines.

The first slide must include the title of your presentation, all co-authors, and affiliations. In compliance with Continuing Medical Education regulations and standards, authors must include a conflict-of-interest disclosure on the second slide of their presentation.

Below is a link to the presentation guidelines provided by the inhouse AV team (Soundbox). These guidelines will assist you in preparing your PowerPoint presentations to ensure it is perfectly set up and compatible with the equipment on hand.

https://soundboxpro.com/wp-content/uploads/2023/11/Soundbox-Presentation-Guidelines-1.pdf 

Additional notes not listed within the PDF:

  • As a precautionary measure, please have your digital presentation (compatible with Mac or Windows) available on a USB drive or accessible through an online account as a backup plan
  • Ensure ALL assets are embedded. No links or internet based assets at all. All audio, video, pictures, custom fonts, should all be embedded in the presentation to avoid playback issues, internet issues, or formatting problems.
  • Avoid utilizing Canva during in-person presentations. Since Canva relies on web access, any interruption in internet connectivity could pose a problem for accessing the presentation. To mitigate this risk, we recommend downloading and converting any Canva-created presentations (or Google slides) into PowerPoint or PDF formats beforehand.

The deadline for receiving your presentation is November 4, 2024. Once completed, upload your presentation to the provided Google Drive (link coming soon). Access to the drive will commence on October 1, 2024. You can start uploading your presentations at that time.

When naming your file, include the title of your presentation, speaker, and date/time of your presentation.

i.e. CSAM-SMCA Test Presentation – J. Smith – Saturday, Nov. 15

Presenters can upload files related to their presentation to their profile within the conference app for conference attendees to access during and after the conference. Some symposia will be recorded for on demand viewing within the conference app after the conference concludes.

A technician will be available to assist with any technical support you may need. Each room is equipped with a mic, laptop and screen.

A Workshop is intended to teach new skills and allow opportunities for discussion. Workshop presenters are expected to use interactive and experiential teaching formats such as small group discussions, case examples, demonstrations, interactive polls and other skill-building exercises.

Please check the schedule carefully to determine the time allocated to your workshop, which may be 45, 60, 75, 90 or 120 minutes. Develop your workshop to fit within the time allotted. Workshops will not be recorded for on demand viewing within the conference app.

The first slide must include the title of your presentation, all co-authors, and affiliations. In compliance with Continuing Medical Education regulations and standards, authors must include a conflict-of-interest disclosure on the second slide of their presentation.

Below is a link to the presentation guidelines provided by the inhouse AV team (Soundbox). These guidelines will assist you in preparing your PowerPoint presentations to ensure it is perfectly set up and compatible with the equipment on hand.

https://soundboxpro.com/wp-content/uploads/2023/11/Soundbox-Presentation-Guidelines-1.pdf 

Additional notes not listed within the PDF:

  • As a precautionary measure, please have your digital presentation (compatible with Mac or Windows) available on a USB drive or accessible through an online account as a backup plan
  • Ensure ALL assets are embedded. No links or internet based assets at all. All audio, video, pictures, custom fonts, should all be embedded in the presentation to avoid playback issues, internet issues, or formatting problems.
  • Avoid utilizing Canva during in-person presentations. Since Canva relies on web access, any interruption in internet connectivity could pose a problem for accessing the presentation. To mitigate this risk, we recommend downloading and converting any Canva-created presentations (or Google slides) into PowerPoint or PDF formats beforehand.

The deadline for receiving your presentation is November 4, 2024. Once completed, upload your presentation to the provided Google Drive (link coming soon).  Access to the drive will commence on October 1, 2024. You can start uploading your presentations at that time.

When naming your file, include the title of your presentation, speaker, and date/time of your presentation.

i.e. CSAM-SMCA Test Presentation – J. Smith – Saturday, Nov. 15

Presenters can upload files related to their presentation to their profile within the conference app for conference attendees to access during and after the conference. Some symposia will be recorded for on demand viewing within the conference app after the conference concludes.

A technician will be available to help load your presentation and assist with any other technical support you may need. Each room is equipped with a mic, laptop and screen.

If you have printed materials you would like to distribute, please bring copies with you, as we are unable to print materials for presenters. Presenters can upload files related to their presentation to their profile within the conference app for conference attendees to access during and after the conference.

Oral presentations are concise presentations about a research project, new clinical program, educational initiative, or other project in addiction medicine. Oral presentations relating to different areas of addiction medicine have been grouped together into Topic Sessions, such as Virtual Care and Stimulant Use Disorder. Each Oral Presentation within a Topic Session is allotted a total of 15 minutes, including questions.

Please prepare a presentation of no more than 10-12 minutes. You are encouraged to rehearse in advance and use a limited number of slides to ensure your presentation will stay within the time limit.

Each Topic Session will have a moderator who will introduce each speaker, assist with the questions and answers after each presentation, and monitor the time to make sure each presenter has 15 minutes. Some of the Topic Sessions will be recorded for uploading to the conference app for on-demand viewing after the conference. Sessions to be recorded will be noted in the conference app.

The first slide must include the title of your presentation, all co-authors, and affiliations. In compliance with Continuing Medical Education regulations and standards, authors must include a conflict-of-interest disclosure on the second slide of their presentation.

Below is a link to the presentation guidelines provided by the inhouse AV team (Soundbox). These guidelines will assist you in preparing your PowerPoint presentations to ensure it is perfectly set up and compatible with the equipment on hand.

https://soundboxpro.com/wp-content/uploads/2023/11/Soundbox-Presentation-Guidelines-1.pdf 

Additional notes not listed within the PDF:

  • As a precautionary measure, please have your digital presentation (compatible with Mac or Windows) available on a USB drive or accessible through an online account as a backup plan
  • Ensure ALL assets are embedded. No links or internet based assets at all. All audio, video, pictures, custom fonts, should all be embedded in the presentation to avoid playback issues, internet issues, or formatting problems.
  • Avoid utilizing Canva during in-person presentations. Since Canva relies on web access, any interruption in internet connectivity could pose a problem for accessing the presentation. To mitigate this risk, we recommend downloading and converting any Canva-created presentations (or Google slides) into PowerPoint or PDF formats beforehand.

The deadline for receiving your presentation is November 4, 2024. Once completed, upload your presentation to the provided Google Drive (link coming soon).  Access to the drive will commence on October 1, 2024. You can start uploading your presentations at that time.

When naming your file, include the title of your presentation, speaker, and date/time of your presentation.

i.e. CSAM-SMCA Test Presentation – J. Smith – Saturday, Nov. 15

Presenters can upload files related to their presentation to their profile within the conference app for conference attendees to access during and after the conference. Some symposia will be recorded for on demand viewing within the conference app after the conference concludes.

A technician will be available to help load your presentation and assist with any other technical support you may need. Each room is equipped with a mic, laptop and screen.

A digital poster is a short, on demand presentation about your work. You will prepare a maximum 5-minute presentation with no more than 12 slides. The first slide must include the title of your presentation, all co-authors, and affiliations. In compliance with Continuing Medical Education regulations and standards, authors must include a conflict-of-interest disclosure on the second slide of their presentation. You are encouraged to rehearse your presentation before recording it. Record your presentation using PowerPoint, Zoom or another preferred app. The video file you submit will be uploaded to YouTube. Please use the MP4 file format for the best quality video.

If you would prefer to upload a static graphics and text-only “poster” please convert it to PDF file before sending it.

Once you’ve saved your video or PDF file on your computer, you can submit by uploading your video presentation onto our Google Drive (link coming soon).

The deadline for submitting your Pre-Recorded Presentation is November 4, 2024 24:00 hrs EST.

Prepare a visual summary of the work described in your abstract. This will be mounted on a poster board for the duration of the conference. Our poster session is Thursday,  November 14th, from 12:30-2:00 pm. An author of the poster is expected to attend the poster session to present and share their work with conference attendees. These will be informal discussions. The poster can be organized as preferred, but we suggest using the headings of Introduction, Methods, Results and Conclusions, although other formats are acceptable.

It is necessary to have a statement regarding any conflicts of interest, and important to include references. If poster authors wish to provide any handouts to conference attendees, these must be brought to the conference by the authors as we are unable to provide printing services.

We recommend you build your poster to fit 4ft x 4ft. Poster board size will be approximately 6ft long x 4ft high. Pushpins will be provided to mount your poster.

Authors can set up their posters starting Thursday morning at 8:00am EST. Room assignment TBD.

Posters for projects led by trainees will be considered for the Best Poster by a Trainee Award. Judging will take place during the poster session.

What time is my presentation?

Please check the conference program to confirm your presentation time. Although the program will be available on the conference website, the most accurate schedule will be within the conference app.

What room will I be presenting in?

Please check the conference program on the event website or within the conference app a week before the conference to confirm the room for your presentation.

How can I login to the conference app?

Presenters who have registered for the conference will receive an email invitation to login to the conference app. Once logged in, you will be able to navigate through the app using the menu on the left side of your screen. Please note: you will not be able to log in until the conference app opens on November 1.

Do I need to bring my presentation on a memory stick?

As a precautionary measure, please have your digital presentation (compatible with Mac or Windows) available on a USB drive or accessible through an online account as a backup plan.

Will my presentation be recorded?

We will be recording the presentations delivered in 2 rooms (Rooms are TBD). Sessions to be recorded will be noted within the conference app and before the session starts. We will not be recording all presentations. Workshops will not be recorded. Recordings will be available for viewing 2 weeks after the conference proceedings.

Can I use a short video in my presentation?

If this is something you would like to incorporate into your presentation, please contact Becca Hebert at  to discuss further details.